ONGOING CLUB SUPPORT
Club Management Partner
More Than Administration - A Partner for Your Club
Club Ease works alongside your Club Management Team across portfolios, helping coordinate the work that keeps the club operating while supporting volunteers to focus on leadership, lifesaving and their community.
What’s Included
- Administrative support across five days each week
- Seven-day phone and email coverage
- General club administration and inbox management
- SurfGuard data entry and eTrainu award entries
- Member communications, newsletters and patrol reminders
- Event, course and venue administration
- Social media and website updates
- Membership renewal and engagement support
- Full bookkeeping and monthly financial reporting
- BAS preparation support where required and appropriately authorised
- Sponsorship and grant application support
- Compliance reminders and policy updates
- Annual club compliance support
- Reporting dashboards for patrol, training and award data
- Collection and coordination of Club Management Team reports
- Annual report preparation and printing coordination
- Annual club compliance support
- Annual presentations and awards coordination
- Support for relevant actions within the club’s strategic plan
- Coordination across Club Management Team portfolios
- Maintenance, contractor and facility-access coordination
- Copies of major correspondence for monthly meetings
Weekly Investment
Club Management Partner provides administrative support across five days, together with seven-day phone and email coverage for agreed club enquiries and responsibilities.
We work with your Club Management Team to establish priorities, responsibilities and service expectations. Additional specialist projects can be scoped separately where required.
How Essential Support Works
Enquire About Club Management Partner
Complete the form below and our team will contact you to discuss your club, answer your questions and determine whether Club Management Partner is the right fit.
Club Management Partner
$1,700
per week
Comprehensive club support across five days, with seven-day phone and email coverage.
- Day-to-day administration and communications
- Bookkeeping, reporting and compliance support
- Grants, sponsorship and strategic initiatives
- Seven-day phone and email coverage
Why Choose Club Management Partner?
Managing a busy Surf Life Saving club involves far more than routine administration. Club Management Teams must coordinate members, finances, compliance, facilities, communications, events and strategic priorities, often while serving entirely as volunteers.
Club Management Partner provides dependable support across these areas, helping work move between portfolios and ensuring important responsibilities do not rely on one committee member having enough time to complete them.
A Reliable Extension of Your Club Management Team
Rather than engaging someone to complete isolated administrative tasks, your club gains a support team that understands its operations, priorities and Surf Life Saving environment.
Club Ease works alongside your Club Management Team to coordinate everyday responsibilities, strengthen continuity and support the delivery of longer-term goals.
This provides the consistency of an internal administration function without requiring the club to recruit, employ and manage its own full-time administrator.
FAQ
Club Management Partner is our most comprehensive ongoing support package. It provides administrative support across five days, seven-day phone and email coverage and assistance across club operations, compliance, finances and strategic priorities.
It is designed for busy or complex clubs that require reliable support throughout the week and assistance across multiple Club Management Team portfolios.
Support can include administration, communications, bookkeeping, reporting, membership, SurfGuard, eTrainu, events, grants, sponsorship, compliance, website updates, annual reports, presentations, facilities and strategic-plan activities.
No. Your elected Club Management Team remains responsible for governing the club and making its decisions. Club Ease works alongside the team to coordinate and complete agreed administrative and operational responsibilities.
Club Ease can monitor and respond to agreed club phone and email enquiries across seven days. The communication channels, response expectations and matters requiring committee escalation will be agreed during onboarding.
The package can include bookkeeping, transaction reconciliations and monthly financial reporting. Any BAS services will depend on the club’s requirements and will only be provided where appropriately authorised or through a suitably registered provider.
We establish clear contacts, responsibilities and approval processes with your Club Management Team. This allows us to coordinate work across portfolios while ensuring committee members retain oversight of decisions within their areas.
Access will depend on the agreed responsibilities and may include club email accounts, phone services, SurfGuard, eTrainu, bookkeeping software, shared documents, social media, website systems and membership records. Access will be agreed and managed securely.
Club Ease only acts within the responsibilities and approval limits agreed with your club. Governance decisions and matters outside those limits are referred to the appropriate committee member for approval.
Yes. Larger projects or specialist services outside the ongoing package can be scoped and quoted separately.